||Mrs. Marge Robbins
Assistant Superintendent for Business
|Union Springs Central School
239 Cayuga Street
Union Springs, NY 13160
Phone Number (315) 889-4157
Fax Number (315) 889-4156
The business office is directly responsible for all financial management, budgeting, investment of funds, insurances, census, accounting, purchasing, and compliance with New York State and Federal reporting requirements.
In addition, the businee office is generally responsible for the oversight of most non-instructional services such as: capital projects, building and grounds, transportation, food services, records management (including all Freedom of Information requests), worker's compensation, voting, legal matters, and health and safety issues.
Purchasing and contracting for all services, equipment, and supplies are handled through this office in accordance with New York State regulations.
Union Springs Central School District follows the uniform system of accounts for school districts as prescribed by the Office of the Comptroller.
The district uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and aid financial management by segregating transactions related to certain functions or activities.
Union Springs has the following funds:
- General Fund
- School Lunch Fund
- Special Revenue Funds
- Capital Project Fund
- Debt Service Fund
- Trust and Agency Fund
ACCOUNT NUMBER SYSTEM
Union Springs Central School District follows the uniform system of accounts. Account numbers are determined by the State Comptroller's Office.
Every account has to number be 14 digits long.
The first digit is a letter representing the Fund.
A - General Fund
C - School Lunch Fund
F - Special Revenue Funds
H - Capital Projects
T - Trust and Agency
The next four are for the function. Function is the general category the expenditure is for such as instruction, transportation, or administration.
The next three are the object. Object describes the type of expenditure, such as salary, supplies, or equipment.
The next two are the location.
The last four are for local use and often repeat the function.
SCHOOL DISTRICT BUDGET
Responsibility of Boards of Education to Prepare Budgets
It shall be the duty of the Board of Education to present at the public hearing the proposed budget. The Board of Education must present the budget in three components:
- Program Component
- Capital Component
- Administrative Component
The budget must be written in plain language. Categories of revenues and expenditures as well as comparison data from the prior year's budget must be set forth in such a manner as to best promote comprehension and readability.
Development of Budget
The Superintendent will have overall responsibility for budget preparation, including the construction of and adherence to a budget calendar. Department managers will develop and submit budget requests for their particular areas of responsibility.
Principals will develop and submit budget requests for their particular schools in conjunction with the advice and suggestions of staff members.
Estimates of state aid must be projected largely on the basis of current legislation. Property taxes are estimated based upon the anticipated assessment value of the district.
The proposed budget is reviewed by the superintendent and recommended to the Board of Education. The Board of Education approves the budget and submits the budget to the voters of the district.
The budget vote and election of Board of Education members is held on the third Tuesday of May.